You are required to submit a final paper to both your session discussant and conference organizers by Tuesday, October 2, 2018. Final papers are required for those presenting in a paper session or pre-organized session, but not required for posters or roundtables.
The names of authors that submit by the October 2nd deadline and the title of their presentation will be highlighted in the program and in the conference app as having a paper available on request for attendees. Conference attendees often use this information to judge the quality of a session they are considering attending.
Discussants are not required to provide comments on presentations for which final papers were not submitted.
You will not be allowed to change the content of an abstract after it has been submitted.
Over the course of the summer, you may make minor modifications to the title of the final paper.
You may not substitute different research if the original research is not complete. Please notify conference organizers that you must withdraw as soon as you know this is necessary.
Submitted final papers are not considered “published” when submitted to conference organizers. Your colleagues will be instructed to contact you directly.
Justification Letter: If you need help justifying attendance, ACSP has crafted a letter for you to edit and submit for approval with your supervisor. Abstract Presenter
Preparing for #ACSP2018
06/19: Book of Accepted Abstracts Published
06/19: Conference Registration Opens
08/28: Early Bird Conference Registration Pricing Ends
10/02: Final Papers Due
Panel - Many use this word interchangeably for paper sessions as well as roundtables and so, for clarity, the word “panel” is not used for the ACSP program.
Paper - A paper presented at the conference is placed into a session organized by the track chair. A paper may have one or as many as eight co-authors, but only one presenting author. No less than three papers and no more than five papers will be included in one session.
Pre-Organized Session - A set of 3-5 papers organized before the abstract submission deadline covering a specific topic. Each of the papers within the pre-organized session is considered to be presented at the conference and is individually reviewed.
Roundtable - This is a planned discussion among a set of organized individuals about a particular topic. There are no papers presented during a roundtable discussion. The audience is welcome to participate.
Poster - a paper presented in a visual, stand-alone format. The author must be present for the scheduled poster presentation session.
Special Session a.k.a. Non-Reviewed Session - These sessions are commissioned by the ACSP leadership on a special topic, or are special topics presented by an ACSP committee or Interest Group. These sessions do not go through the review process.
Local Host Session - Sessions coordinated and proposed by the Local Host Committee on topics relevant to them or about the site city for the conference. These sessions do not go through the review process.
Meeting - A scheduled time during which members of an associated group (editorial board, committee, task force, interest group, etc.) gather to discuss the business of the group. Time slots for these meetings must be secured in advance through the conference manager's office as they are scheduled in and throughout the presentation schedule.
Mobile Workshop - A tour off-site of specific features, attributes, or notable planning issues in the local community. These are organized by the Local Host Committee.
Poster presentations have become a tradition for the ACSP conference. Presenters will share their work during the Friday afternoon reception in the Exhibit Hall. Before and after the Friday reception for the posters, the posters will be on display in the Exhibit Hall.
There will not be a timed presentation of your poster with a captive audience, but during this reception on Friday, you must be available to answer questions from those attending. We'll have afternoon snacks brought into the exhibit hall periodically throughout the event, and drinks will always be available.
A committee will judge “Best Poster” on Friday morning so the winning poster can have a blue ribbon to display during the reception. We will also have a People’s Choice award – the winner chosen by secret ballot using the conference app during the reception. Winners will be notified in advance, and both poster prizes will announced at the Saturday Luncheon.
Successful roundtables are those that have the clearest focus and foster discussions. Participants listed in the program should make short summaries of their viewpoints and engage in discussions with each other and the audience. A roundtable requires an organizer who submits the abstract and confirms participants, a moderator to manage the session at the conference (optionally the same person or different people), and a minimum of three participants in order to remain on the program. A successful roundtable requires strict enforcement of time limits that leaves a large block of time for audience participation. Roundtable sessions do not include any paper presentations and are generally placed in a 60-minute time slot.
ACSP Committees, Journal Editorial Boards, ACSP Special Interest Groups, and ACSP leadership are entitled to a time slot and space for business meetings and sessions during the Annual Conference. We also welcome proposals for social events and substantive sessions - usually roundtables - organized by ACSP special interest groups. If you are not a participant submitting a proposal on behalf of one of the aforementioned groups with pre-approved permission from the group, you must go through the abstract submission process.
The conference supplies data projectors, screens and podium (no microphone). Any other audio visual equipment requirements will be at the presenter's expense. Advance notice of special requirements is mandatory.
Laptops are NOT provided, nor does the conference staff have laptops available to "borrow just for an hour." If you don't have one, contact the other presenters in your session to ask if you can borrow theirs for your presentation.
All Users - Please remember to bring your power cords!
Mac Users - bring the Dongle adapter to plug into a PC port on the data projector. We will have very few on hand for loan.
Student Volunteers - Presentation rooms are staffed by student volunteers, but these volunteers are not trained on the use of the equipment. They will notify conference organizers of temperature adjustments, need for a.v. assistance, need for additional chairs, etc.
A.V. Assistance - There will be staff on site to assist with technical difficulties presenters may have connecting their laptops to the projectors. They are not available to "fix" your laptop. They will be working in 15 or more different presentation rooms assisting as many people as possible. We strongly recommend making yourself comfortable with plugging your laptop into the projector in advance of your presentation using the Speaker Ready Area found in the exhibit hall.
Speaker Ready Area
The Speaker Ready Area will have the same exact equipment available as in the presentation rooms. The area is available on a first-come, first-serve basis in the exhibit hall, so please be patient with your fellow presenters, but we also ask that in fairness to everyone, please limit your time when using the equipment.
Internet access will be provided for attendees of the conference. Instructions for access will be provided on-site.
Arrive at the session room five minutes prior to the scheduled starting time. Introduce yourself to the other presenters and to the moderator and discussant. If no moderator is present for whatever reason, please nominate someone among the presenters to act as the time manager for the session.
In a paper session, you will have only 12-15 minutes to present your work (absolutely no more than 15). You therefore need to structure your presentation around key points and arguments. You will not be permitted to speak longer than the allocated time, as this would be unfair to other presenters. The moderator is instructed to intervene by means of a system of colored cards. If every presenter maxes out at 15 minutes, this leaves 15 minutes for discussion after all presentations have been made.
Indicate at the beginning of your talk if you are willing to send electronic versions of your paper when you return to your office.
Indicate at the beginning of your talk if you do not welcome attendees of the session taking photographs of your PowerPoint slides.
Concentrate on what is new, interesting and different rather than providing full theory and methodology.
If you have any concerns about setting up your presentation, please take advantage of the Speaker Ready Area and conference/audio visual staff to assist you before your scheduled presentation. A.V. technicians will be available for projector equipment failures in session rooms if they occur, but absolutely should not be tied down to assisting you with your laptop the minute before your presentation. That being said, if you do experience trouble at the very minute you're to present (it happens!) - please step aside immediately and offer the time to another presenter while you work out your trouble - AND don’t hesitate to ask us for help. We will always do what it takes to get you up and going.
Within each session some time will be devoted to questions and discussion. There will be informal opportunities to discuss your ideas with participants at the various social events. Please do not feel that you must cram everything into 15 minutes.
Participants on the final program are limited to:
one presentation of a paper whether in a paper session or pre-organized paper session;
one placement on a roundtable;
one (or two max) placement(s) as a discussant of an oral paper presentation;
one placement in a poster session
Substitutions of types of placements are not permitted. If you have more than one appearance in one of the categories in this paragraph, in fairness to everyone, we will ask you to withdraw the additional appearance(s) and to inform the appropriate track chair(s) prior to the scheduling of sessions.
ACSP recognizes ONLY religious holidays as valid reasons for scheduling requests. Once the schedule is created, authors who cannot present during their scheduled time must withdraw their paper from the program. We strongly recommend you do not make travel reservations until you know your schedule, which should be available in late July.
AICP pre-approves the ACSP Conference sessions so AICP members know the sessions they attend will be accepted for continuing education credits. During the abstract submission process, you will be required to use a pull-down menu to indicate an AICP-related topic for your abstract. There may not be a perfect fit choice, but select the one that seems the closest to your topic. This is a list created by the AICP.
Track Chairs will invite and do their best to confirm discussants for all paper sessions. We welcome volunteers and suggestions for discussants proffered by authors and pre-organized session leaders. If you are willing to act as discussant or have a suggestion or nomination, there is a simple form to complete through this link. Discussants may serve two sessions if invited to do so.
Program questions should be addressed to: Gerardo Sandoval, ACSP National Conference Committee Chair, firstname.lastname@example.org.
Abstract submission procedure and payment questions should be addressed to: email@example.com.