Z - 2019 Call for Abstracts & Sessions
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2019 Call for Abstracts & Sessions 

The National Conference Committee of the Association of Collegiate Schools of Planning cordially invites faculty, researchers and students in planning to submit proposals for abstracts for the 59th ACSP Annual Conference.


Submission Deadline Extension...need one?

If you’ve already submitted your abstracts for ACSP2019 – thank you and congratulations!  Author notifications will be sent out the last week of May.

The decision to extend the deadline to April 2, was made in part, due to email delivery issues preceding the original deadline. Over the past several weeks, ACSP’s mass email service has been working diligently to correct this issue...unsuccessfully. Unfortunately, this technical issue happened at the height of our efforts to communicate the abstract submission information for #ACSP2019. With the eNews Weekly being our primary method of communication, we want to ensure that everyone who is interested in submitting an abstract receives the necessary information and has adequate time to submit.

The extended deadline is now Tuesday, April 2, 2019, 5:00pm Eastern Daylight Savings Time. Please email abstracts@acsp.org if you have extenuating circumstances and need a few more days.

  • Web site open for submissions on Tuesday, February 12, 2019, 6:00pm EST.
  • Abstract submission deadline is extended to Tuesday, April 2, 5:00PM EDST. If you believe you can submit soon, but need a few more days, please email abstracts@acsp.org.
  • Email notification of accept or reject should be delivered the last week of May.

Please note that ALL proposals, with the exception of non-reviewed sessions, should contain the required information as described below including keywords and references. Only abstracts that meet these criteria will be accepted for the conference.

If you think that any of the following requirements are inappropriate for your work, please provide other relevant information in the body of your text. You will not have the option to attach full bibliographies, reports, or full papers during the abstract submission process.

Your abstract should contain the following information in about 600 words and be suitable for publication online without any further editing:

  • Central theme or hypothesis: what research question are you trying to address?
  • Approach and methodology: how will you address that question?
  • Findings
  • Relevance of your work to planning scholarship, practice, or education
  • Key words
  • 3-5 major citations

Abstract submissions for papers and posters should have clear research questions, be of import and pertinence to planning, use acceptable methodology, present results, and discuss implications for scholarship, practice, or education.

Key Words
Key words help track chairs in putting together coherent paper sessions.

  • Provide at least one, but no more than five.
  • The Book of Accepted Abstracts published to www.acsp.org will have an index of key words.

Citations allow the track chair to place your work in its field.

  • Provide at least three, but no more than five. The abstract submission system will restrict the listing of citations to a total of five (5).
  • With more than enough abstracts submitted for the conference, abstracts have been rejected because of a lack of citations.

PROOFREAD, PROOFREAD, PROOFREAD your abstract submission while online! Abstracts cannot be altered after the submission deadline.

The required fee for online submission is $25 per abstract, prior to finalizing the submission.

  • ACSP does not accept abstract submissions by email, fax or mail.
  • Abstracts sent directly to the track chair will not be accepted.
  • Payment of the submission fee requires the use of a credit card. ACSP accepts MasterCard, Visa, American Express and Discover.
  • On your credit card statement, the charge will appear as Mira CD.
  • You will receive an email confirming your payment for the $25 submission fee. You will also have the option of printing a more formal receipt from the submission site once payment is complete. If you missed this opportunity, log back into the abstract system to print.
  • There are no abstract submission fee refunds.

Everyone submitting an abstract must have an ACSP web profile.

  • Profiles and login credentials have been provided for every faculty from a member school, individual and retired members, student members, and those with guest accounts. If you can’t remember your username and password, use the “forgot my password” link, or contact membership@acsp.org.
  • Because login credentials are required to submit an abstract, if you do not currently have an ACSP web profile, visit our Join page to consider membership, or to create a (free) Guest account.
  • HAVING TROUBLE SUBMITTING YOUR ABSTRACT? The majority of issues people are experiencing are related to an expired membership, not having an ACSP account of any kind, or with submitting to a pre-organized session. Contact abstracts@acsp.org for assistance. Rest assured, if you contact us for assistance, we will make sure your abstract is successfully submitted despite the deadline!


Types of Abstracts & Session Descriptions

We invite pre-organized sessions/roundtables that include scholars from both the Association of Collegiate Schools of Planning (ACSP) and the Association of European Schools of Planning (AESOP) member schools, on any topic. Such proposals should highlight the advantage of the transatlantic or transnational perspective. This is part of a long-term effort by ACSP and AESOP to build more collaborations. Pre-organized sessions and roundtables that are comprised of transnational participants from any region of the world are also welcomed, and global scholarship, transatlantic and transnational, is encouraged in any track. All submissions have the same requirements and are submitted through the abstract submission site.

Your abstract for an individual paper should contain the following information in about 600 words and be suitable for publication in the Book of Accepted Abstracts without any further editing:

  • Central theme or hypothesis: what research question are you trying to address?
  • Approach and methodology: how will you address that question?
  • Findings
  • Relevance of your work to planning scholarship, practice, or education
  • Key words
  • Major references/citations

Paper presentations will be scheduled in 60 minute (3 papers), 75 minute (4 papers), or 90 minute (5 papers) sessions with 15 minutes allowed for each paper presentation, then allowing 15 minutes for discussion. A significant effort is made to secure Discussants for each paper session.

Authors will be held to the multiple presentation policy and only allowed to present one paper, whether submitted on its own or within a pre-organized session.

A final paper is required to be submitted. Papers are not published, but authors are given recognition for submitting a final paper.

Successful roundtables are those that have the clearest focus and foster discussions. Participants listed in the program should make short summaries of their viewpoints and engage in discussions with each other and the audience. A roundtable requires an organizer who submits the abstract and confirms participants, a moderator to manage the session at the conference (optionally the same person or different people), and a minimum of three participants in order to remain on the program. A successful roundtable requires strict enforcement of time limits that leaves a large block of time for audience participation. Roundtable sessions do not include any paper presentations and are generally placed in a 60-minute time slot.

Posters are a highly effective way to present one’s research. ACSP enthusiastically encourages faculty, researchers, and students to submit poster proposals highlighting their work. Posters can be turned in to the registration desk anytime Thursday of the conference. The conference will feature accepted posters during a reception in the exhibit hall for several hours on Friday afternoon. Posters will then remain on display until Saturday afternoon. Posters are subjected to the same rigorous review process as papers, except that the materials in posters have to be well-suited for visual presentations. A committee will judge “Best Poster” on Friday morning so the winning poster can have a blue ribbon to display during the reception. We will also have a People’s Choice award – the winner voted on by secret ballot using the conference app during the reception. The winner of Best Poster will be notified in advance, and announced at the Saturday Luncheon. The winner of People's Choice will be announced via social media! Watch for it!

Authors may present both a paper and a poster at the conference, but not from the same abstract submission. Authors must be in attendance during the Friday afternoon reception in the exhibit hall to discuss their poster or they will not be considered for Best Poster.

The presentation of a poster does not require a submitted final paper. Creating Your Poster Details

The conference committee encourages the grouping of papers in pre-organized sessions that have strong intellectual merit, but reserves the right to realign papers when it has all the proposals. Pre-organized sessions that comprise all faculty from one university or only students will be rejected unless the organizers provide justification for the listed authors.

Please read the instructions for submitting a pre-organized session before attempting to do so in the abstract submission process.

A pre-organized session requires one lead person to work in the abstract submission system before the other authors. This leader creates a session title and completes additional general information fields including the name and email address of the primary author for each of the included papers. Once the session is created, the system will then email the participating authors with a link they can use to submit their own papers. Although we cannot guarantee the discussant will not have a schedule conflict, we recommend this session organizer invite a discussant for the session. Please email a note to conference coordinators so sessions can be tracked for successful submission: abstracts@acsp.org.

If you submit a pre-organized session with only 3 papers, the session will be scheduled in a 60 minute time slot; a 4 paper session in a 75 minute time slot; and a 5 paper session will be scheduled in a 90 minute time slot. The fact that your session is pre-organized does not preclude track chairs from asking the pre-organized session organizer if additional papers may be added to your session.

ACSP Committees, Journal Editorial Boards, ACSP Special Interest Groups, and ACSP leadership are entitled to a time slot and space for business meetings and sessions during the Annual Conference. We also welcome proposals for social events and substantive sessions - usually roundtables - organized by ACSP special interest groups. If you are not a participant submitting a proposal on behalf of one of the aforementioned groups with pre-approved permission from the group, you must go through the abstract submission process.

Additional Instructions & Submission Form

The ACSP Annual Conference is organized around sixteen (16) tracks. You must indicate one track to which you are submitting the abstract. Many – perhaps most – topics cut across two or more tracks. If you are uncertain about the appropriate placement for your work, we encourage you to correspond with relevant track chairs before submitting the abstract. During the abstract submission process, you will be asked to indicate a second track to which the abstract relates closely. Track chairs reserve the right to transfer an abstract submission to this alternative or more suitable track.

Do not mail or email your final abstract submission directly to a track chair. It must be submitted through the abstract submission website.

If you are a masters or doctoral student, you may submit an abstract for a paper or poster based on research undertaken in collaboration with a faculty member. Students may also submit abstracts for papers or posters based on the results of research from their dissertation or thesis. The abstract submission system will require you to certify that either or both of these conditions are met, and you will be asked to include the name and e-mail address of your advisor or dissertation supervisor with your submission so that track chairs can confirm this information. In submitting a paper to the conference, your advisor or dissertation supervisor certifies that your research is ready for presentation at a national, flagship conference.

Students may submit an abstract for a paper or poster based on research undertaken independent of collaboration or supervision with a faculty member. The abstract submission system will ask you to confirm your research was undertaken independent of collaboration or supervision with a faculty member.

Student submissions are evaluated using the same criteria as all other submissions.

Abstract submissions for general purpose papers or for work done in preparation for qualifying exams will be rejected and as a reminder, there are no abstract submission fee refunds.


Review Process & the Fate of Your Submission

Due to the volume of submissions, proposals will either be rejected or accepted. Many excellent proposals are rejected due to a lack of space on the final agenda.

All authors related to an abstract submission will receive an email indicating acceptance or not for the conference. If you did not receive yours, please check your spam or junk mail folders before contacting abstracts@acsp.org. Notifications will be delivered about the third week of May.

  • If an author’s abstract is rejected for a paper presentation, the author will not be offered the opportunity to present the work as a poster.
  • Before rejection, track chairs may invite authors of acceptable abstracts to present their work as posters. Such a request is not a statement about the quality of the proposed work; it is a statement about whether the research is better suited to a poster format. The final decision is with the track chair and the track chair has the option to reject the abstract if the author does not agree to change the format.

Participants on the final program are limited to:

  • one presentation of a paper whether in a paper session or pre-organized paper session;
  • one placement on a roundtable;
  • one (or two max) placement(s) as a discussant of an oral paper presentation or lightening presentation session;
  • one placement in a poster session

Substitutions of types of placements are not permitted. If you have more than one appearance in one of the categories in this paragraph, in fairness to everyone, we will ask you to withdraw the additional appearance(s) and to inform the appropriate track chair(s) prior to the scheduling of sessions.

You are required to submit a final paper to both your session discussant and conference organizers by Tuesday, October 8, 2019. Final papers are required for those presenting in a paper session or pre-organized session, but not required for posters or roundtables.

The names of authors that submit by the October 8th deadline and the title of their presentation will be highlighted in the program and in the conference app as having a paper available on request for attendees. Conference attendees often use this information to judge the quality of a session they are considering attending.

Discussants are not required to provide comments on presentations for which final papers were not submitted.

  • You will not be allowed to change the content of an abstract after it has been submitted.
  • Over the course of the summer, you may make minor modifications to the title of the final paper.
  • You may not substitute different research if the original research is not complete. Please notify conference organizers that you must withdraw as soon as you know this is necessary.
  • Submitted final papers are not considered “published” when submitted to conference organizers. Your colleagues will be instructed to contact you directly.

PROOFREAD, PROOFREAD, PROOFREAD your abstract submission while online! The Book of Accepted Abstracts will be posted at the ACSP website, so it is important that references are complete, all names are spelled correctly, and the text is proofread thoroughly. We cannot edit your submission after publication and there will not be an opportunity for you to edit your work after the abstract submission deadline.


Additional Information

ACSP recognizes ONLY religious holidays as valid reasons for scheduling requests. Once the schedule is created, authors who cannot present during their scheduled time must withdraw their paper from the program. We strongly recommend you do not make travel reservations until you know your schedule, which should be available in late July.

AICP pre-approves the ACSP Conference sessions so AICP members know the sessions they attend will be accepted for continuing education credits. During the abstract submission process, you will be required to use a pull-down menu to indicate an AICP-related topic for your abstract. There may not be a perfect fit choice, but select the one that seems the closest to your topic. This is a list created by the AICP.

Track Chairs will invite and do their best to confirm discussants for all paper sessions. We welcome volunteers and suggestions for discussants proffered by authors and pre-organized session leaders. If you are willing to act as discussant or have a suggestion or nomination, there is a simple form to complete through this link. Discussants may serve two sessions if invited to do so.

Please see detailed information about awards for students and faculty.

  • Online submission or nomination is required.
  • The deadline for submissions or nominations is June 1.

Notifications by Award Committee Chairs directly to winners will be sent in early August in order to make advance plans to attend the conference in October.

All faculty and student winners will be recognized in all available media (web site, news articles, web profiles, social media announcements, and in the final print program. There will not be a student award ceremony at this year’s conference. Authors of award winning student papers, as always, will be invited to present their work in a highlighted session on Saturday of the conference.

Program questions should be addressed to: Gerardo Sandoval, ACSP National Conference Committee Chair, gsando@uoregon.edu.

Abstract submission procedure and payment questions should be addressed to: abstracts@acsp.org.




The Association of Collegiate Schools of Planning promotes education, research, service and outreach in the United States and throughout the world by seeking to:

  • recognize diverse needs and interests in planning;
  • improve and enhance the accreditation process, and;
  • strengthen the role of planning education in colleges and universities through publications, conferences, and community engagement;
  • extend planning beyond the classroom into the world of practice.


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