DEADLINE EXTENDED: Travel Assistance for Doctoral Students Traveling to #ACSP2019 in Greenville
Monday, August 19, 2019
Earlier this month, a letter was prepared and signed by a group of California graduate students requesting a registration fee waiver for graduate students affected by California’s travel ban to South Carolina. The ACSP Executive Committee engaged the Governing Board regarding the issue and replied to the students directly. We also posted the response in the Planning News (it can now be found at the bottom of this article).
The financial hardship stemming from the CA travel ban is clear and substantial; however, we also understand the need for student assistance extends beyond California. We hope to support conference attendance of students as much as possible, and have decided to do so through three mechanisms described fully below.
- Donate: Invite donations for Doctoral Student Travel Assistance;
- Share: Create a mechanism for people to express an interest in sharing a hotel room, or sharing benefits of airline reward programs.
- Volunteer: Invite doctoral students to apply to participate in the expanded conference student volunteer program to earn a conference registration;
Make a Donation for Traveling Doctoral Students
Donations are invited from anyone to help offset doctoral student travel to the 2019 conference! This is a new program and one we hope to continue for future ACSP annual conferences. Donations given this year will be shared with students this year. Unfortunately donations cannot be combined with payment during the conference registration process. There are many who will be immensely grateful for your contribution! More information for students about how these donations will be shared.
Room Sharing or Airline Rewards Sharing
Use this link to a Google Sheet to add your name and see other parties interested in possibly sharing a hotel room in Greenville or even sharing benefits of an airline reward program. The worksheet is simple: add your information following the sample provided; communicate directly with the other parties; delete your name at any time. Those willing to use their airline award miles to help a student to travel should consult airline rules before adding their name to the worksheet. We’re excited to see you all in Greenville!
Attention Doctoral Students! Volunteer...
Do you remember people walking around in the same t-shirt at ACSP conferences over the years, and have you ever wondered how you can get one of those t-shirts? Become a doctoral student volunteer.
Historically the ACSP Student Volunteer program was strictly a benefit of the local host, but ACSP has opened the program this year to include ACSP member doctoral students who meet the criteria below. The conference requires nearly 400 hours of service provided by student volunteers and we anticipate being able to accept at least 50 doctoral students this year. ACSP will work with students to schedule tasks and assignments around the most important student events/sessions of the conference. Tasks and responsibilities will include those described below and students will work for up to eight hours to earn a full registration package inclusive of the Thursday opening reception and the awards luncheon on Saturday. We expect to continue this expanded program for future conferences. More details about this program and the application form.
- Applications Due: Friday,
August 30 September 6 – please use this form on this page
- Students Notified of Decisions:
September 6 September 13
- Students assigned roles/tasks:
September 13-20 September 20
Letter of Reply to Students in California on August 16, 2019
We considered your letter carefully, first by engaging with the voting members of ACSP Governing Board and then within the Executive Committee (this is a sub-set of the board, consisting of the President, Vice President, Secretary, and Treasurer). Our staff also provided input, given their critical role in managing our annual conferences. The financial hardship stemming from the CA travel ban is clear and substantial. We hope to support the conference attendance of students as much as possible, and have decided to do so through three mechanisms.
1. Substantially expand the “work-for-registration volunteers” program: free conference registration in exchange for no more than 8 hours of volunteer work. Currently in place primarily for students from local host schools, we had been discussing about expanding the program to include other doctoral students. Your letter confirmed the need for it. During the next week or so, detailed information will be disseminated through the ACSP website, eNewsletters, and Bowling League listserv about how to apply. Having consulted with ACSP staff and the local host committee, we believe about 50 doctoral volunteers are needed for the Greenville conference, and our staff will work with the volunteers on scheduling so that they can still participate in most conference activities. Our hope is for this expanded program to continue into future conferences.
2. Create a Google sheet to facilitate students in securing your own roommates at the Hyatt (conference hotel) or other area hotels, to reduce costs beyond conference registration. On this sheet we also hope to ask other ACSP members to indicate willingness to use their airlines miles to book travel for a student in need, which can be followed up between the donating member and interested student.
3. Add a donation request in conference registration for other ACSP members to contribute toward offsetting the cost of attendance for doctoral students. If and when sufficient funds are donated, we will distribute them through a reimbursement mechanism (given the timing), by using a similar set of criteria to the current ACSP Student Travel Awards. This is a practice that we also hope to continue into future conferences.
Thank you for your patience as we considered possibilities and for your support of the conference. We look forward to seeing you in Greenville.
Weiping, Marlon, Carissa, and Joe
Your ACSP Officers / Executive Committee