Papers must be sent to the discussant of your session, other presenters in your session, AND conference organizers by separate deadlines (see below).
The deadline for submitting final papers is typically a month out from the opening date of the conference and you will be notified and reminded of this deadline prior to it. If you do not send your final paper by the deadline, the discussant has the option of making no comments about your work.
The name and the email address of your discussant will be sent to you by email along with scheduling information from the ACSP conference organizers. This information can also be found by reviewing the session schedule posted to the web on the conference schedule page in early August and continually updated throughout September. If your discussant is not yet confirmed at the time of the deadline, the conference management office will advise you as soon as the discussant is confirmed and we will ask that you email your paper immediately to the discussant.
We also encourage you to send your final paper to the other presenters in your session. Presenter email addresses can be found in the posted conference schedule. This will enhance and hopefully stimulate discussion after all presentations are made.
Although there are no official guidelines on the format of your full paper, please submit your paper as an attachment to an email. Microsoft Word is probably the most widely used and readily accessible software format - we suggest you use this software or save your file as a PDF. We do recommend a 20-page limit as discussants only have as much time in their day as you do and we ask them to pre-read 3-5 papers prior to the conference. Do not submit PowerPoint presentations.
ACSP does not publish a conference proceeding book and, therefore, ACSP does not publish style, spelling and usage guidelines. The ACSP Journal of Planning Education and Research (JPER) states in its "Guide for Authors" (on the inside of back cover) that is uses the Chicago Manual of Style. Please also refer to the JPER Guide for any citation questions.
Questions about the text of your paper should be directed to your track chair. Questions about session cohesion should be directed to your discussant. Questions about conference logistics should be directed to conference organizers at firstname.lastname@example.org.
Please submit your final conference paper to email@example.com NO LATER THAN 5 P.M. EST ON October 17. Doing this will ensure that the 2014 Conference Program indicates that your paper is available to conference attendees upon request.
Email subject line: Final Paper/Abstract Index#: _ _ _ / Presenting Author's Last Name
Please send your paper to this email address IN ADDITION to sending it to your discussant. Those of you in paper sessions without discussants need only send your paper to ACSP, but may wish to send it to your fellow session participants as well. Participant email address can be found in the conference program.
If you are unable to make the October 17 deadline, please do finish your paper in advance of the conference. You can of course still present that paper in Philadelphia. It just won't be noted in the conference program as having been finished prior to October 17. Papers delivered after October 17 will be noted in the Last Minute Changes to the Program document always distributed at conference registration. We will not accept final papers after the conference.
This new element of the annual conference is in response to considerable concern expressed in recent years about papers being submitted extremely late or not at all. I think we'd all agree that paper sessions are much stronger when they are supported by full papers, even when those papers are perhaps still works in progress. October 17 is the last date by which changes can be made to the program, which then goes out for printing.