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ACSP Annual
Business Meeting Minutes Saturday,
November 4, 2000 Atlanta,
Georgia Full Member
Schools present: Arizona State University, Ball State University, California Polytechnic
State University - San Luis Obispo, Cornell University, Florida Atlantic
University, Florida State University, Georgia Institute of Technology, Harvard
University, Hunter College of CUNY, Iowa State University, Massachusetts
Institute of Technology, Michigan State University, Morgan State University, New
York University, Portland State University, Rutgers University, Saint Louis
University, San Diego State University, State University of New York - Buffalo,
Texas A&M University, University of Arizona, University at Albany SUNY,
University of California (Berkeley), University of California - Irvine,
University of Cincinnati, University of Colorado, University of Illinois -
Chicago, University of Illinois - Urbana-Champaign, University of Kansas,
University of Louisville, University of Maryland, University of Memphis,
University of Michigan, University of Minnesota, University of Nebraska,
University of New Orleans, University of Oregon, University of Pennsylvania,
University of Rhode Island, University of Southern California, University of
Southern Maine, University of Texas - Austin, University of Virginia, University
of Washington, University of Wisconsin - Milwaukee, University of Wisconsin -
Madison, Virginia Commonwealth University. Corresponding
Member Schools present: University of Calgary, Universite du Montreal, Ryerson Polytechnic
University. Affiliate
member schools not present: Appalachian State University, Eastern Kentucky University, Eastern
Michigan University, Frostburg State University, Georgia State University, New
School for Social Research, Northern Arizona University, Queen's University,
Sonoma State University, Southwest Texas State University, State University
College - Buffalo, University of Massachusetts - Lowell, University of
Minnesota, University of Utah, University of Wisconsin - Oshkosh. Member schools
not present:
Alabama A&M University, Auburn University, Boston University, California
Polytechnic State University - Pomona, California State University, Clemson
University, Cleveland State University, Columbia University, East Carolina
University, Eastern Washington University, Indiana University of Pennsylvania,
Indiana University, Jackson State University, Kansas State University, Miami
University, Minnesota State University, Ohio State University, Pratt Institute,
Princeton University, San Jose State University, Southwest Missouri State
University, University of Akron, University of Alabama, University of Colorado,
University of Delaware, University of Florida, University of Hawaii, University
of Iowa, University of Massachusetts, University of New Mexico, University of
North Carolina, University of Oklahoma, University of Puerto Rico, University of
Tennessee, University of Texas - Arlington, University of Toledo, Virginia
Polytechnic Institute and State University, Washington State University, Wayne
State University. Corresponding
member schools not present: Dalhousie University, Griffith University, McGill University, Nova
Scotia College of Art & Design, Queensland University of Technology,
Technion-Israel Institute of Technology, University of British Columbia,
University of Guelph, University of Liverpool, University of Manitoba,
University of Newcastle upon Tyne, University of Nottingham, University of
Saskatchewan, University of Sheffield, University of South Australia, University
of Toronto, University of Waterloo, University of Windsor, York University. The meeting was called to order by President Stiftel
at 5:40pm. Motion: to dispense with calling of the roll was made by Ann
Forsyth and seconded by David Phillips. The motion was unanimous. In place of
the roll call, members were asked to sign-in. Motion: to adopt the agenda as written, was made by Riad
Mahayni and seconded by Paul Mitchell. The motion was unanimous. Secretary/Treasurer's
Report - Susan Bradbury Secretary/Treasurer Bradbury read the summary of the
minutes from the last Business meeting that was held in Chicago on October 23,
1999. Motion: to approve the minutes as written, was made by
Barbara Becker and seconded by Johanna Looye. The motion was unanimous. Secretary/Treasurer Bradbury reviewed and summarized
the Financial Statements and the Accountant's Financial Review Report for fiscal
year July 1, 1998 to June 30, 1999 that was performed by Purvis Gray &
Company. In addition, the ACSP budget for fiscal year 2000-2001 that was
approved at the Executive Committee meeting held in New York on April 15, 2000
was reviewed. Lastly the Policy on Accepting Outside funds that was approved by
the Executive Committee on November 1, 2000 was passed out and reviewed. Vice
President's Report - Chris Silver Vice President Silver outlined the major aspects of
the Sage contract regarding JPER. Basically the contract will run for seven
years and the rate Sage charges ACSP per member will not change during that
seven-year period. The first issue of JPER under the Sage contract is currently
in the mail to ACSP members. Vice President Silver also introduced the new editors
for JPER, Michael Hibbard and Edward Weeks, University of Oregon. Mike Hibbard
spoke briefly and mentioned that he is pleased with the contract and
relationship that has been negotiated with Sage and that both he and Ed Weeks
are committed to maintaining the high standards that have been established by
previous JPER editors. 11th
Edition of the Guide to Planning Schools - Sandi Rosenbloom The 11th Guide to Planning Schools is now
out and in the mail to everyone. Each school will receive two copies of the
Guide. Just under 10,000 copies of the Guide are currently being sent to high
school guidance councilors, and relevant undergraduate programs. APA helped to
subsidize this project by agreeing to purchase 500 copies and they are currently
selling them through the APA bookstore for $24.95. In addition to a printed
version, an electronic version is available on the ACSP web site. Any errors
that appear in the printed version can be corrected on the web site. Please let
Sandi know if there are any corrections. Recruitment
Brochure - Sandi Rosenbloom The Recruitment brochure has undergone two print runs
in the past year. They have sold very quickly and currently only seven boxes
remain from the second printing. It has been recommended to wait until the
spring before another printing is done. In the meantime, if there are any
corrections, please notify Sandi. President's
Report - Bruce Stiftel President Stiftel announced new committee
appointments. They are as follows: Seymour Mandlebaum - Conference Committee Chair Genie Birch, Charlie Hoch and David Hart - Applied
Research Project, Joint AICP/ACSP Committee John Forrester, Gen Giuliano, and Deborah Howe -
Doctoral Committee, Summer Ph.D. Workshop Phil Clay - Reassessing Scholarship, Chair. The
Committee has been charged with revising the Guidelines for Promotion and Tenure
in light of the Checkoway Report on Reassessing Scholarship. President Stiftel then introduced the new officers
and new regional representatives: Wim Wiewel - President-elect Barbara Becker - Western Representative Mickey Lauria - South Central Representative ACSP signed an agreement with Gleason &
Associates in the spring to provide the Association with staff support for such
things as awards, conference, etc. Six weeks ago Pat Gleason was diagnosed with
leukemia. We all wish her well and thank her for her hard work and support on
our behalf. ACSP will continue to honor her contract. Pat has been able to
continue work on the conference. The Officer's did however, contract with Donna
Dodd to assist us with the Atlanta conference and to serve as an on-site
conference manager since Pat was unable to do so. The up-coming World Congress, which will be held in
Shanghai this summer, has provided a unique opportunity to bring the various
planning associations together. Linkages are developing and conversations are
taking place regarding how the various associations, ACSP, AESOP, APSA, &
ANZAPS, can continue to work together either through conferences or perhaps
through sponsoring publications. Currently AESOP and ACSP are preparing a
Memorandum of Agreement regarding a joint conference that will be held in
Brussels, Belgium in the summer of 2003. It is expected that the agreement will
be signed here in Atlanta before the conclusion of the conference. U.S. News and World Report in conjunction with ASPA
and NAPA are about to mail out their biannual survey of public affairs schools,
leading up to their ranking of schools in the field of public affairs. This year
this ranking will include a subcategory in urban policy and management. They
will be doing this without including schools in the ACSP membership. Apparently
according to how the rankings are currently done, no objective data is utilized.
The whole process is regarded as a profit making, marketing scheme. We have the
possibility of lobbying U.S. News and World Report to have them survey and rank
our schools. As an Association we need to weigh and consider the implications of
not being included and what repercussions that may have on our ability to be
visible and recognized. ACSP has enjoyed the support of the Fannie Mae
Foundation for the past several years. Fannie Mae has supported student travel
scholarships, a dissertation award as well as provided funding so that students
could attend AESOP's Ph.D. workshop. ACSP has recently submitted a proposal to
HUD under their Urban Policy Association Support Program. Under this proposal
ACSP will receive $25,000 from HUD and the money will go to awards, to the jury
for the awards and it will also go to the conference budget to provide general
support for the ACSP conference. President Stiftel announced two appointments made to
the Planning Accreditation Board (PAB). First, Dr. Grady Bogue from the
Department of Education Administration and Cultural Studies, University of
Tennessee has been appointed as of December 1, 2000 to the public member
position on the PAB. In addition, Cheryl Contant has been reappointed for
another term to the PAB. President Stiftel also announced and outlined the
proposed changes to the PAB accreditation document. These changes have been
mailed to the administrators of the various planning schools and people were
allowed to submit comments on the proposed changes. The proposed changes have
also gone to the AICP Board for approval and have come before the ACSP Executive
Committee for approval. The ACSP Executive Committee approved the proposed
changes at their meeting on Wednesday, November 1, 2000. The proposed changes
focus on six issues concerning: (a)
severance clause (b)
diversity (c)
history and theory (d)
institutional resources (e)
site team pool (f)
maximum term for accreditation can be up to 7 years (vs. the current 5
years) President Stiftel then announced the resolutions
honoring David Allor, Melvin Levin, Moss Madden, Kermit Parsons, Robert Reiman,
Lloyd Rodwin, Richard Smith and Robert Washington that were made at the ACSP
Executive Committee meeting on November 1, 2000. Nominating
Committee - Bill Siembieda Bill Siembieda announced the results of the 2000
elections to the ACSP Executive Committee. This year elections were held for the
Western Regional Representatives, South Central Regional Representatives and
President-elect. The results of the election were as follows: Barbara Becker and Deborah Howe - Western Regional
Representatives Mickey Lauria and Elise Bright - South Central
Regional Representatives Wim Wiewel - President-elect Elections will be forthcoming this spring for the
following positions: Vice President, Secretary/Treasurer, Northeast Regional
Representatives, Southeast Regional Representatives and North Central Regional
Representatives. Nominations will be open and can be sent to Bill through to
December 1, 2000. It was noted that Virginia was left of the list of
states that correspond to the Southeast Region on the nomination's form. Installation of
Officers - President Stiftel President Stiftel then asked the new officers to
stand and step forward to be installed. Barbara Becker, Deborah Howe, Mickey
Lauria and Wim Wiewel stepped forward and were formally installed in their
positions on the ACSP Executive Committee. Conference
Committee Report - Seymour Mandlebaum Next year's ACSP conference will be held in
Cleveland. The hotel room rates will be very reasonable at $115 for a single and
$135 for a double room. The call for papers is out and the due date for
abstracts will be March 13, 2001. New faculty and Ph.D. students can send their
abstracts directly to the conference track chairs if they wish assistance with
their submissions. ACSP's 2002 conference will be held in Baltimore. The
hotel rates will be approximately $139 per night. The dates of the conference
are yet to be determined. The 2003 conference will be a joint conference with
AESOP and will be held in the summer in Brussels, Belgium. A search is currently underway for the conference
sites for 2004 and 2005. Academy and the
Profession - Gary Hack The Planning Administrator's conference will be held
in Philadelphia May 11-13, 2001 and will start at noon on Friday through until
Sunday morning. It will consist of a series of workshops, but the actual agenda
has not yet been determined. Doctoral
Committee - David Conn ACSP's first Ph.D. student workshop will be held
August 15-18, 2001 on Catalina Island, CA and will serve as a pilot. The
workshop has been modeled after AESOP's workshop. It is expected that
approximately 20 students and 5 faculty will participate. The registration fee
is expected to be around $300 for students. Funding is being sought to help
support this project and the committee will be working on attracting funds from
either Fannie Mae or others over the next few months. Institutional
Data Project - President Stiftel At the first Administrator's conference in 1997 the
need for data to be able to compare schools was first requested. Since that time
it has continued to be a top information priority by Deans and other
Administrators. Last year ACSP attempted to collect the necessary data that
people have been requesting. As you will recall there were some difficulties
with collecting the data and some concerns regarding the accuracy of the data
collected and the results of this effort were circulated as a "draft
document". However, our efforts last year showed what was possible and we
intend to continue with these efforts. Sandi Rosenbloom then proceeded to tell everyone
about this year's institutional data collection efforts. This year the process
can be completed online through the ACSP website. Currently seven schools have
been asked to test the process. Every school's information will be password
protected so that no one can view or tamper with the information submitted. The
form has been revised slightly from last year, based on comments and problems
that developed. For instance, much of the budgetary data was not provided.
Analysis this year will consist of examining the results at the national level.
The Institutional Data will be made available to researchers however, all the
school identifiers will be removed and any researcher wishing access to the data
must submit a request in writing to the ACSP Executive Committee. Any such
request will be evaluated by the Executive Committee to see if it is keeping
with the ACSP mission statement. If schools would like to know how they are
doing in comparison to their peer institutions they can send Sandi a list of
peer institutions and an analysis can be run, however schools will be charged
for this service. However, the key to using this data is to ensure that we have
good data to begin with. The floor was then opened to questions and discussion
regarding this project. This information is important to us as an organization
because several committees have requested access and use of this information.
There is a tremendous demand for this type of information in order to make
comparisons. Concern was raised about whether school identifiers would ever be
revealed and if this information would be made available to anyone outside the
organization. The collection and analysis of this data is to be used internally
by departments and schools to enable them to better position themselves and
assist them with a means to help evaluate and improve themselves. This
information will enable us to stop saying that we don't know how we compare. In
many cases programs and departments who have access to this type of information
can better position themselves and make an effective case for gaining additional
resources. It is intended that the next round of data collection will be
completed and analyzed by the Administrator's conference in May, 2001. Institutional
Governance Committee - Patty Pollak In 1997 ACSP's Executive Committee recognized the
need to up-date and revise the Constitution in order to reflect how we as an
organization actually do things and who we are as an organization. As a result
the Institutional Governance Committee was formed and charged with the task of
examining and possibly revising the Constitution. The members of the
Institutional Governance committee consisted of Patty Pollak, Chair, Genie
Birch, Jay Chatterjee, Linda Dalton, Marcia Marker Feld, Bish Sanal and Michael
Tietz. The committee has been working and deliberating for the past three years
and a draft of proposed new by-laws were presented to the Executive Committee on
Wednesday, November 1, 2000. The actual process, that must be followed re: the
bylaws, was then outlined. The proposed changes to the Constitution are to be
sent out to the membership at least 40 days prior to the meeting so that they
can be voted on by the membership. According to this process the Executive
Committee has no vote on the proposed changes, however, there have been some
discussions which have identified some issues of disagreement between the
Executive Committee and the Institutional Governance Committee regarding the
proposed draft bylaws. As a result the Institutional Governance Committee would
like everyone to please read through the draft bylaws carefully and are asking
everyone to submit any comments they have to the Committee members. The
committee members will take the comments received at the Executive Committee on
Wednesday along with any comments from the membership under consideration when
they meet again and then they will report a final draft. The four major areas of
discussion are: (1)
p. 2. membership - should full membership be restricted to U.S. schools;
what might be the legal ramifications if we allow non-U.S. schools to be full
members? (2)
P. 5. Officers - the position of Secretary/Treasurer will be split into
two -- Secretary and Treasurer (3)
P. 7 Regional Representatives - should they be elected at the same time
(every other year cycle) or should the representatives serve staggered terms so
that one regional representative is elected every year? (4)
P. 12 Amendments - it is at the business meeting that the bylaws can be
amended. According to the new bylaws it would take a full 2/3 majority of the
full member schools to change the bylaws. Should any proposed changes to the
bylaws be brought before the Executive Committee before it comes to the Business
meeting? How long a time is necessary for the membership to review any changes
(it is now 40 days, should it be increased to 90?). If you have any comments please write them down and
forward them to Patty Pollak directly so that they can be considered by the
Institutional Governance Committee. It was suggested that some time could be used at the
Administrator's conference in May to discuss the proposed bylaws revisions. Unfinished
Business Chris Silver mentioned that he and the conference
committee would welcome proposals from schools who might be interested in
hosting the 2004 or 2005 conference. New Business Johanna Looyee on behalf of the Global Planners
Interest Group wished to encourage the membership to support the World Planning
Congress that will be held in Shanghai this summer. Good and
Welfare Sandi Rosenbloom will be leaving office at the end of
this meeting. Sandi has served ASCP in a number of capacities over the past few
years, most recently as President and Immediate Past-President. The membership
offered its' thanks to Sandi. Motion: to adjourn the meeting was made at 7:15pm. Respectfully submitted, Susan L. Bradbury, Ph.D. ACSP Secretary/Treasurer |
