Association of Collegiate Schools of Planning
Guidelines for Proposals to Host the
Summer 2014 Pre-Doctoral Workshop for Underrepresented Students of Color
DUE DATE: December 2, 2013
In an effort to increase the pipeline of underrepresented minority students going into Ph.D. programs in the field of planning, the Association of Collegiate Schools of Planning (ACSP) co-sponsored the first-ever Summer Pre-Doctoral Workshop for Students of Color in July, 2013. The University of Southern California, our first local host, collected 99 applications from across the US. The four-day workshop was designed to prepare students to apply to and succeed in doctoral programs in planning while learning about the many challenges and opportunities in academia; additional information about this event can be found at http://www.acsp.org/conferences/workshops. The ACSP is issuing this call for proposals for a second workshop and is offering funds to assist a planning school or program interested in organizing the next pre-doctoral workshop, intended for students of color from underrepresented minority-status groups.
This set of general guidelines has been prepared to assist ACSP member institutions to prepare complete and competitive proposals to host the next ACSP summer workshop. Responding to the items contained in these guidelines will ensure that your proposal covers all necessary items. Adhering to these guidelines should make it possible for interested ACSP institutions to prepare proposals without investing unnecessary time and expense. It should be emphasized that being selected as a Local Host carries significant responsibilities. Yet, ACSP believes the investment of your institution’s resources in this event is an extremely worthwhile undertaking for faculty, students and the host institution. It is certainly regarded as a significant contribution to the life of our Association.
The goals for the workshops include the following:
II. General Workshop Management Tasks and Arrangements:
The summer workshop is organized by the Local Host School or Schools; the ACSP assists with necessary pre- and post-promotion of the event and has appropriated $7500 in support of such an event for summer 2014. Tasks of the Local Host include:
III. Items to Address in Proposal:
There is no prescribed format and stipulated length for responsive proposals from potential Local Hosts. However, each of the following items needs to be specifically addressed in the proposal.
Include a statement of program commitment to diversity, particularly related to efforts to enhance recruitment and retention of underrepresented students and faculty of color. Specific examples are highly desirable.
A. Conference Dates:
Include proposed dates; this is a summer workshop. The first workshop was held successfully in July, 2013.
B. Conference Venue
Identify your preference of facilities in the local area that can accommodate the meeting space requirement as well as nearby student housing.
C. Local Transportation Issues:
Identify and briefly assess available and affordable transportation facilities that serve the workshop site (air carriers, rail service, etc.). Give some attention to typical costs (round trip) between major urban centers as well as frequency of service. This is especially important for those host schools located outside major metropolitan areas. Parking or transit should also be made available to participants who are local.
D. Local Host Committee:
Identify the Local Host Chair (or Co-Chairs), as well as key support persons, and provide assurances that these key persons will be available to execute workshop plans.
E. Local Financial (and In-Kind) Support:
The proposal must indicate a willingness on the part of the Local Host to cover the balance of expenses exceeding the $7,500 contribution by ACSP, with a minimum host matching contribution of $7,500. This can include in-kind contributions and third-party donors, but written assurances must be provided with the proposal. The budget must offset direct workshop costs, including student housing and travel assistance for students who do not live within commuting distance along with travel and accommodation costs for external participating faculty. We expect that you will not charge a registration fee for those attending the event. If possible, faculty (especially non-tenured) and supportive students would receive a stipend for their participation in the program.
F. Tentative Workshop Program and Schedule:
Please include a tentative conference program with topics and potential activities and events; you may include potential speakers with the understanding that this may change and identified speakers will not be approached prior to the selection of the campus host. We also need you to suggest a welcome reception venue and indicate the availability of affordable catering.
IV. Proposal Submission Process:
Complete proposals should be submitted to the ACSP President via the ACSP staff office: firstname.lastname@example.org . Applications are due no later than December 2, 2013.
Any questions about the proposal preparation process should be directed to the Vice-President/ President-Elect (June Thomas, email@example.com). The selection process is open and all schools and regions are encouraged to submit. Applications will be evaluated by the ad hoc ACSP Pre-doctoral Workshop Selection Committee comprised of a representative from each of the following: the ACSP Governing Board, ACSP Committee on Diversity, and the Planners of Color Interest Group (POCIG). The committee will use the following criteria to select the winning proposal: