Details for Exhibiting at the Book Fair

Book Fair Invitation [PDF]
Book Fair Registration Form [PDF]
Book Fair Publishers Scholarship Application [PDF]
Advertising in the Conference Print Program
Advertising in the Conference App (new for 2014, information forthcoming)
Sponsorship Opportunities [PDF]

Schedule

Set Up Wednesday 10:00a.m. — 5:00p.m.
Exhibits Open Thursday
Friday
Saturday
7:00a.m. — 5:30p.m.
7:00a.m. — 5:30 p.m.
7:00a.m. — 5:30p.m.
Donated Book Sale Sunday 7:30a.m. — 8:30a.m.
Exhibit Break Down Saturday afternoon
Sunday
4:30p.m. — 5:30p.m.
7:00a.m. — 9:00p.m.

 *Book Fair early morning hours correspond with daily continental breakfast.

Location

The Book Fair location is always at the Conference hotel.

Hosting a Reception

To secure space for a reception at the hotel, email Donna Dodd.

Attending Sessions and Special Events

Book Fair Exhibitors do not pay registration fees to attend conference paper sessions. Feel free to grab a program and sit in on the topics of your choice. If exhibitors wish to attend meal functions and mobile tours, tickets are available for those individual events. Tickets are required for entry and may be purchased on-site at Conference Registration.

Display Only

If your company is not able to send a representative to staff your display, the ACSP staff will collect your boxes shipped to the hotel and set up your books in the Fair area on your behalf. Tables will be monitored for neatness and ease of viewing the materials by ACSP staff. Notify ACSP in advance with how many boxes to expect and which shipping method is used, otherwise the ACSP staff will not be able to track missing shipments of boxes not received by the hotel. Please follow shipping instructions provided by ACSP at www.acsp.org.  Books shipped to the conference without a company representative will not be returned to the publisher and will be considered donated books for the ½ price ACSP book sale on Sunday morning.**

Please prepare and send 200 flyers with price, ordering and contact information which the ACSP will gladly place on your exhibit table. ACSP staff cannot be responsible for collecting these order forms, but will encourage the attendee to return them to you directly.

Self-Published Authors

Authors without representation from a publishing house can display their books for a small fee of $25 per title. This is not an option for a publisher only wishing to send one title to the show. Order forms for purchase, and the display copy of the book will be placed on a co-op table with other participating selfpublished authors. Again, this option is not available to publishing houses. Authors not willing to donate these books for the ½ price sale should pick them up Saturday afternoon. **

Banners/Electricity/Internet Access

Banners may not be hung on the walls of the exhibit room, however a banner may be pinned to the skirting on the front of the table. Only standard electricity will be provided — and upon request. Internet access is available through direct purchase with the hotel. The ACSP will assist in making the arrangements, but billing for this service will be to the exhibiting company direct.

Advertising

Artwork for the conference program will be printed in black/white and should be provided by email as, .EPS, .JPG, .TIFF, or .PDF formats. No bleeds. Please contact sally@acsp.org with questions. Deadline to submit artwork for program advertising is October 1, 2014.

  • Full Page Dimensions - 7.5"w x 10"h
  • Half Page Dimensions - vertical 3.75"w x 10"h; horizontal 7.5"w x 5"h
  • Quarter Page Dimensions - 3.75"w x 5"h

Mailing List Purchase

Mailing lists can be purchased in advance of the conference by contacting Donna Dodd. Lists will be delivered in a .CSV file by e-mail. An attendee list can be sent electronically before or after the conference.

ACSP Member Chairs Only ~ 135 names $100
ACSP Full Faculty ~ 1400 names $250
Attendees ~ 700 names $175 (post-event only)

Hotel Reservations

Company representatives should make hotel room reservations by calling the hotel directly. Identify yourself as attending the ACSP conference in order to get the discounted room rate provided. See our page at this site for hotel information and direct link for reservations. Be sure to tell them you are with the ACSP.

Shipping

  • Notify ACSP Staff in advance with the number of boxes to expect and which shipping method is used, including tracking identification numbers otherwise the ACSP staff will not track missing shipments of boxes not received by the hotel.
  • Follow shipping instructions carefully.
  • Contact the hotel directly if return shipping of materials is necessary.
  • Packages without proper information on the label will be returned to the sender COD.
  • Payment for parcel charges needs to be arranged directly with the hotel by the sender, 215/627-1200.
  • DO NOT ship boxes to arrive before the Monday prior to the event or a holding fee may apply.
  • Mark "ACSP" in large letters on all sides of the box.
  • Number your boxes, 1 of (total boxes), 2 of (total boxes), 3 of (total boxes), etc.
  • Label should include:

Attn: ACSP/Donna Dodd, arrival October 27
Hotel Contact: Anthony Magoch
Loews Philadelphia Hotel
1200 Market Street
Philadelphia, PA 19107

 

Donated Books for the ½ Price Sale

Books shipped for display without an attending company representative will not be returned to the exhibitor unless the exhibitor makes special arrangements for such service. The display books will be considered donated books. These books will be marked at ½ the published retail price and will be sold to conference attendees in the morning at the ½ Price Book Sale. Proceeds from this sale go toward student travel scholarships for the future year's conference. Each year we hope to build enough of a fund to bring 10 students to the next conference. Along with attending faculty members, students are future faculty and truly appreciate the Book Fair's offerings. Help us bring more of them to the show.

Breakdown

Exhibitors staffing their own displays will be asked to breakdown, pack up and secure their books prior to the ½ Price Book Sale. Anything they do not wish to take back with them can be donated to the sale, or for free give-away if so desired.

Security

The Book Fair Exhibit Room will be locked by the hotel security each evening and reopened each morning upon request of ACSP staff only. No one except security will have access to the room overnight.

Email Registration [print PDF]

Print the Book Fair Registration form, scan and save the completed form as a PDF, and email it to Sally Failma, sally@acsp.org. For security reasons do not e-mail credit card information. Follow your email with a phone call and credit card details. Voice mail is secure.

Fax Registration [print PDF]

Print the Book Fair Registration form and fax the completed form with credit card details to 850.385.2084. This method is secure.

Mail Registration with Payment

ACSP Conference — Book Fair, 6311 Mallard Trace Drive, Tallahassee, FL 32312 USA

Payment

The ACSP accepts checks, Visa, MasterCard and purchase orders for exhibit registration advertising purchases and event tickets. All payment must be made in U.S. dollars.

Cancellation/Refunds

Notice of cancellation of your exhibit reservation will result in a $50 cancellation fee. Registration fees will be refunded if notice is given at least 30 days prior to the conference. Program advertising fees will not be refunded within the 30 day window before or the conference.

Questions About Book Fair

Please email Sally Failma, sally@acsp.org or call 850.385.2054.

Fees

Publisher-Staffed Table top display (6' draped and skirted table) $200 each
     Second table for the same exhibitor $150
ACSP Staffed Table Top display (6' draped and skirted table) $250 each
     Second ACSP staffed Table for same exhibitor $175
8'x 10' booth display (includes two tables, chairs, pipe and drape) $600
   
Program advertising - Quarter page $100 each
Program advertising - 1/2 page $200 each
Program advertising - Full interior page $300 each
Program advertising - Specific location $350 each
Program advertising - Inside-front cover $550
Program advertising - Inside-back cover $450
Program advertising - Outside-back cover $750
   
Self-Published Author Participation at Co-op table $25 per title
   
Mailing List Rental Fees:  
Chairs List for ACSP $100
Full Faculty List for ACSP $250
Congress Attendees List (post-event only) $175