The ACSP publishes only accepted abstracts to the ACSP web site prior to the conference. The abstract submission site has a process for proof-reading your work and we STRONGLY recommend using this process. All abstracts will be published in the manner in which they were submitted. An abstract accepted based on interesting research may still result in embarrassment to the author if not proof read for spelling errors, name misspellings and lack of references
We do not proofread for you, nor can we edit your submission after the deadline.
Abstract submissions exceed the amount of time slots and hotel space available to our group. Track chairs are charged with ruthlessly rejecting mediocre submissions and to keeping to a strict number of allotted sessions per track - a very difficult task for most of the chairs. They are also limited to the number of roundtable placements.
The ACSP participation policy is as follows: one paper presentation (either in a pre-organized session or an individual paper session), one discussant role, one roundtable and one poster presentation.
This allows individuals four placements on the program. Please understand one role is not interchangeable with another, for example, two paper presentations and one roundtable but no discussant role will not be allowed. In the past, we have relied on conference participants to "self-police" this policy. Not anymore. Simply said, the downside of an extremely successful conference is that the Conference Committee and staff must now enforce this policy.
The notion behind this policy is to allow space in the program for as many people to participate as is humanly possible by restricting the number of "duplicate" forms of participation. We hope you understand our collective problem of trying to provide the greatest number of opportunities for participation at the highest level of quality that is feasible.
The conference committee and association staff will schedule an anticipated 200-215 sessions for approximately 650 faculty and student presenters in 12-14 time slots over four days with only 12-14 meeting rooms to work with. ACSP Committee Meetings, journal meetings, and other special sessions must also be included in the schedule. We appreciate your understanding of just how difficult it is to make any changes to the schedule once all participants have been notified and the schedule is posted to the web. Presenters unable to present at the scheduled time must notify the Conference Manager in writing and withdraw from the program. Your presentation schedule cannot be rearranged.
A historical policy is enforced - if you hope to see your name in print in the final program for the conference, you must register by the early presenter's deadline. If you don't make this deadline, we will remove your name from the program.
The deadline for submitting final papers is typically a month out from the opening date of the conference. If your discussant is not yet confirmed at this time, the conference management office will advise you as soon as the discussant is confirmed and we will ask that you email your paper immediately to the discussant.
How to Submit Your Final Paper
Papers must be sent to the discussant of your session (not to the track chair, nor the conference organizers). We also encourage you to send your final paper to the other presenters in your session. This will enhance and hopefully stimulate discussion after all presentations are made.
Final Paper Format
Although there are no official guidelines on the format of your full paper, please submit your paper as an attachment to an email to your discussant and the other participants of your session. Microsoft Word is probably the most widely used and readily accessible software format - we suggest you use this software. We do recommend a 20-page limit as discussants only have as much time in their day as you do and we ask them to pre-read 3-5 papers prior to the conference. ACSP does not publish a conference proceeding book and, therefore, ACSP does not publish style, spelling and usage guidelines. The ACSP Journal of Planning Education and Research (JPER) states in its "Guide for Authors" (on the inside of back cover) that is uses the Chicago Manual of Style. Please also refer to the JPER Guide for any citation questions.
The conference supplies data projectors, screens and podium (no microphone). Slide projectors are available only by request and reservation. Any other audio visual equipment requirements will be at the presenter's expense. Contact the Conference staff before arriving at the conference hotel.
Data projectors will be set in every presentation room. Presentation rooms are staffed by student volunteers, but these volunteers are not trained on the use of the equipment. The audio visual company providing the projectors will have limited staff on site to assist with technical difficulty and will be working in more than a dozen different presentation rooms. In other words, we strongly recommend making yourself comfortable with these types of projectors before your arrival. Most of them are standard and simple in operating procedures
Laptops are NOT provided, nor does the staff have any available to "borrow just for an hour." If you don't have one, be prepared to borrow one from a friend. If you don't have any friends, we will be glad to introduce to people
The Speaker Ready-Room will have the same exact equipment available as in the presentation rooms. The room is available on a first-come, first-serve basis so please be patient with your fellow presenters, but we also ask that in fairness to everyone, please limit your time when using the equipment.
Internet access is not provided by the ACSP in the Speaker Ready Room. Please see the information section of the final conference printed program to know where the hotel may provide free or fee-for-service internet access.